Privacy Policy

Effective Date: August 22, 2025

1. Introduction

Pastors.ai ("we," "our," or "us") provides AI-powered tools to help churches repurpose sermons into Bible studies, devotionals, social media clips, and other ministry resources. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

This service uses YouTube API Services. By using our service, you also agree to Google's Privacy Policy at http://www.google.com/policies/privacy.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Name, email address, church name, and billing information
  • Sermon Content: YouTube links, uploaded sermon manuscripts, notes, and audio files
  • Church Branding: Logos, colors, and other customization preferences
  • Communications: Messages you send to us through contact forms or support channels

2.2 Information Automatically Collected

  • Usage Data: How you interact with our services, features used, and time spent
  • Device Information: Browser type, operating system, IP address, and device identifiers
  • Cookies and Tracking Technologies: We use cookies, local storage, session storage, and similar technologies to enhance your experience, remember your preferences, and analyze usage patterns. These technologies may store information directly or indirectly on your device or browser. You can control cookie settings through your browser preferences.

2.3 Third-Party Data

  • YouTube Integration: When you provide YouTube links, we access publicly available video content and metadata
  • Google Account Data: If you connect your Google/YouTube account, we may access basic profile information and channel data as authorized by you

3. How We Use Your Information

We use your information to:

  • Process and generate AI-powered sermon resources (summaries, discussion guides, devotionals, clips)
  • Provide and improve our services
  • Manage your account and process payments
  • Send service-related communications and updates
  • Provide customer support
  • Comply with legal obligations
  • Protect against fraud and abuse

4. Google API Services and YouTube Data

4.1 YouTube API Usage

  • We use YouTube's API to access sermon videos you specify
  • We extract audio/video content for AI processing to generate ministry resources
  • We do not store complete YouTube videos permanently
  • We comply with YouTube's Terms of Service and API Services Terms

4.2 Limited Use Requirements

Our use of information received from Google APIs adheres to Google API Services User Data Policy, including the Limited Use requirements. We:

  • Only request permissions necessary for our sermon processing features
  • Do not use YouTube data for advertising or commercial purposes unrelated to our core functionality
  • Do not transfer YouTube data to third parties except as necessary to provide our services
  • Do not use YouTube data for human content review except for service improvement

4.3 Data Retention for YouTube Content

  • Audio/video content is processed and deleted within 24 hours
  • Generated resources (transcripts, summaries) are retained as part of your account
  • You can delete generated content at any time through your account dashboard

5. Information Sharing and Disclosure

We do not sell your personal information. We may share information in these circumstances:

5.1 Service Providers

  • AI processing partners (with appropriate data protection agreements)
  • Payment processors for billing
  • Cloud hosting providers for data storage
  • Email service providers for communications

5.2 Legal Requirements

  • To comply with legal obligations, court orders, or government requests
  • To protect our rights, property, or safety, or that of our users
  • In connection with fraud prevention or security investigations

5.3 Business Transfers

In connection with any merger, acquisition, or sale of company assets, user information may be transferred, subject to appropriate safeguards.

6. Data Security

We implement appropriate technical and organizational measures to protect your information:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication systems
  • Employee training on data protection

7. Your Rights and Choices

7.1 Account Management

  • Update your account information and preferences
  • Download your generated sermon resources
  • Delete specific sermon content and resources

7.2 Communication Preferences

  • Opt out of marketing communications
  • Control notification settings
  • Update contact preferences

7.3 Data Deletion and Access Revocation

  • Delete your data: Request deletion of your account and all associated data through your account settings or by contacting us
  • Revoke Google access: You can revoke our access to your Google/YouTube data at any time through your Google Account settings at https://security.google.com/settings/
  • Data portability: Request a copy of your data in a portable format
  • Access and correction: Request access to or correction of your personal information

8. Data Retention

We retain your information for as long as necessary to provide our services and for legitimate business purposes:

  • Account information: Until account deletion plus 30 days
  • Sermon content and generated resources: Until deleted by you or account closure
  • Usage data: Up to 2 years for service improvement
  • Legal compliance: As required by applicable law

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:

  • Standard contractual clauses
  • Adequacy decisions by competent authorities
  • Your explicit consent where required

10. Children's Privacy

Our services are not intended for children under 13. We do not knowingly collect personal information from children under 13. If we become aware of such collection, we will delete the information promptly.

11. Third-Party Links and Services

Our service may contain links to third-party websites or integrate with third-party services. This Privacy Policy does not apply to those third parties. We encourage you to review their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of material changes by:

  • Posting the updated policy on our website
  • Sending email notification to registered users
  • Providing notice through our service interface

Continued use of our services after changes constitutes acceptance of the updated policy.

13. Contact Information

For questions about this Privacy Policy or our data practices, contact us at:

Email: privacy@pastors.ai

Support Email: help@pastors.ai

For data protection inquiries specifically related to Google services integration, please include "Google Data" in your subject line.

This Privacy Policy was last updated on August 22, 2025.